Why Is Archiving Necessary?Īrchiving is one of the strongest features of Lotus Notes.
How to create signature in lotus notes 8.5 how to#
If you are also filled up with query as How to archive in Lotus Notes, the step by step procedure will help you get through the process of archiving in a very easy manner.
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In this blog post we aim to enlighten the users with the archiving feature in Lotus Notes. With hampering you can be dead sure that the entire database is maintained in a secured manner without altering the performance of the database. Therefore an alternative is to archive all the mails on a regular basis. But this huge stack of data gets hard to handle and also occupies unnecessary hard disk space. It is better to be safe than sorry and thus users store all their mails by keeping a copy separately in a hard disk. One of the main reasons behind this is the incoming and accommodation of hundreds of mail (on an average) on daily basis. So you tried the first option, and found that you can't create an agent in your mail database to do this.No matter whoever you ask, storing older mails is a practice which is done by everyone. What if you don't have Designer access to your Mail Database: Next time you create a meeting invitation, all you have to do is click in the meeting Description, then select the Agent from the Action menu to insert your mail signature into the meeting invitation.įigure 2: Running the agent from the menuįigure 3: The result Mail signature inserted into the meeting invitation In that case, ask them very nicely to read this post and do it for you.Īlternatively, you could create your own toolbar button to do this. If you're not sure what this means, or if you can't follow the instructions above, it's pretty likely that your Admin doesn't let you create agents. You have to have Designer access with the "Create Agents" role in the Mail Database ACL. Make sure the agent property for Target is "None".Paste the following formula: "Body" Give your agent a name, I've called it "Meeting\Insert Signature", which means it will be available from the "Actions" menu under "Meeting" then "Insert Signature" (+ if you Don't see the Agent Properties).From the Create menu, choose Agent and change Change the Agent Type to "Formula".
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